Meeting Format

At each Toastmasters meeting, members complete specific roles and are evaluated on their performance.

Chairperson 

• Organises and runs the meeting
• May introduce each speaker.
• Assigns other roles such as Grammarian, or Listening Post.

Table Topics Master

• Prepares the topics for impromptu speaking
• Choses speakers from the audience
• Visitors are usually invited to participate in table topics if they wish.

Speakers

• Prepare and deliver timed speeches
• Use Toastmasters Speech Manuals
• Liaise with evaluator/introducer

Evaluators

• Evaluates assigned speaker's performance
• Provide commendations and recommendations
• Gives verbal and written feedback

Timekeeper

• Times each speaker
• Operates timing lights
• Provides report at end of meeting

General Evaluator

• Evaluates chairperson, evaluators and other roles
• Provides verbal feedback about meeting
• Makes recommendations for improvements next time

Competent Leader Evaluator

• Evaluates meeting and leadership roles
• Provides written feedback

 

Typical Meeting Format

A typical Toastmasters meeting format usually begins with the Chairperson opening the meeting and welcoming any guests.

The Grammarian may announce the word of the day or theme for the meeting.

The meeting then proceeds with Table Topics, then 2-4 prepared speeches followed by evaluations.

We always have a break in the middle of the meeting for supper.

Near the end of the meeting, the President announces any general business, and the grammarian/timekeeper reports are delivered.

Finally the General Evaluator sums up the organisation and running of the meeting, and evaluates the evaluators.

The Chairperson then closes the meeting.